Project agreement (PA) and Project Document (PD) preparation and signing  PA stipulates the rights and responsibilities of the project’s parties to ensure the achievement of project objectives. The PD, further developed from the finalized PP, forms a part of the PA and governs in greater detail the project implementation.

Project inception workshop would be necessary to officially kick off the project and achieve alignment among project stakeholders in terms of goals and objectives, teams and roles, activities and workflows, and next-step work.

Project annual work plan (AWP) is a primary tool to plan for activities and expected deliverables, budgets, staff and consultants’ recruitment, procurement, and outreach strategy. APFNet project grants are disbursed upon approval of AWP&Bs.

Essential project changes, such as revision of objectives, extension, suspension and termination, shall be communicated to APFNet in a timely manner for approval.

Periodical reporting is required on progress, expenditure, issues, etc.

Timely communication and dissemination keep project stakeholders informed of project progress.

Internal monitoring and evaluation(M&E) by project team would cover project duration.

APFNet would arrange external M&Es, conducted by independent consultants.

Independent auditor’s reports are required to facilitate APFNet grant requirements.

A project is regarded as “technically completed” when scheduled project outputs and objectives are met and recognized APFNet, sometimes facilitated by an independent terminal evaluation.

When last-phase financial and administrative work is concluded, APFNet issues an official letter to officially close the project.